Thursday, May 22, 2025 | 6:00 PM
Olga Community Center
Board Members Present: Pat Boehm, Guy Woods, Geoff Cunard, Paul Groeninger
OWUI Administrator Present: Aurora Fackler-Adams
EWUA Operator Present: Sam Prado
OWUI Members Present: Grace Gottlieb
1. Call to Order
The meeting was called to order at 6:02 PM.
2. Approval of Minutes for April
Pat Boehm made a motion to approve the April meeting minutes. Guy Woods seconded. Motion passed unanimously.
3. Operator's Report (EWUA)
Meter Replacement Project:
Sam Prado reported that EWUA is available to perform the meter replacement project at an estimated cost of $75/hour, completing approximately one meter per hour. The board discussed the benefits of having EWUA conduct the project rather than hiring an individual contractor.
Geoff confirmed that hiring Bob, a semi-retired contractor, was ultimately deemed too risky and could ultimately be more difficult. Sam added that pressure reducing valves (PRVs) could be installed, but it would require additional work, especially in meter boxes not designed to accommodate them.
Paul Groeninger suggested installing PRVs selectively where it is feasible. Pat Boehm raised the question of who would bear the cost for PRVs. Sam clarified that while labor is relatively inexpensive, the assemblies and cost of parts are costly.
The board discussed the possibility of:
Installing PRVs for properties at risk due to low elevation
Presenting the issue at the upcoming annual member meeting
Funding the PRVs through OWUI or billing members
Discussion was tabled and will be included on the agenda for the July annual meeting.
Filter Scraping:
Sam reported that both north and south filters have been scraped. The organic load has increased since the covers were removed. Geoff noted that this maintenance is covered under OWUI’s monthly fee to EWUA, and instead of getting new covers, regular scrapings are more economical for the time being.
Sam confirmed that current production is approximately 15 gallons per minute.
4. President's Report
LiquiVision Tank Cleaning:
Geoff shared LiquiVision’s findings: the tank concrete is in good condition, with only minor sediment (approximately 1/16th inch) removed. The inspection noted significant rust on the tank’s ladder and platform, with 15–20% corrosion.
A video and written report will be provided. A 6-inch corrugated pipe at the tank base had one hole but was deemed non-critical.
OWUI lost approximately 2,000 gallons of water during cleaning. Geoff requested that EWUA track that to include in total water loss for the year.
Small Water System Management Program (SWSMP):
Geoff reported a notice from the Department of Health requesting an additional 90 days to review the SWSMP. The new estimated completion date is July 19, 2025.
Intertie Update:
HDR submitted a bid of $70,000 for as-builts, which was deemed too expensive. Barry Buchanan has instead been contracted to complete the work for no more than $5,000–$10,000.
Geoff confirmed that:
This work will complete the intertie engineering, pending any SWSMP revision requests.
A blowoff at the end of EJ Young Road was ruled out due to redundancy and access issues. An alternative location near the tank is being considered.
Modifications to the tank for an automatic shutoff valve will require Department of Health approval and engineering documents.
Pat noted that the valve pit is outdated and in need of full replacement, and that design drawings exist in the office.
Sam reported that Earthworks has resumed leak detection work now that conditions have dried out.
5. Administrator's Report
Member Survey:
Aurora shared survey results: 70 total responses, with 62 members identifying as full-time residents.
Accounts Receivable:
Only a few members have outstanding balances. All have been contacted by either Geoff or Aurora.
6. Treasurer’s Report
Guy Woods presented the first official 2025 budget. OWUI has $266,956 available for the fiscal year. As of one-third through the year, $46,000 has been spent, indicating the organization is on track.
Pat inquired about the Doe Bay Water Users Association (DBWUA) membership payments. Geoff and Guy explained that OWUI must pay $16,000 across four installments to become a member of DBWUA. This membership is a legal requirement allowing OWUI to purchase water from them.
7. Operations Report (Pat Boehm)
Pat reported he is waiting for information from the meter supplier to proceed with a deposit.
Guy provided the following estimate:
140 meters (including 4 guardian meters)
One hour per meter at $75/hour
Total estimated labor cost: $10,500
Discussion:
Potential to install PRVs now due to labor savings
Possibility of cancelling next year’s assessment fee if savings are used elsewhere
Grace noted DBWUA requires PRVs at every meter
Pat will follow up with Jason to confirm deposit and credit application requirements. Geoff will email Dan to confirm the hourly labor rate.
8. Member Input
Grace emphasized the need to hold a Water Use Efficiency public meeting, last conducted in 2016. Such meetings are required every six years and support SWSMP approval.
Grace also raised concerns about DBWUA’s delayed raw water line replacement. Geoff stated that OWUI plans to keep its plant on standby for at least one year. Guy noted DBWUA approved replacement in phases over a year ago. Pat suggested speaking with Bill, DBWUA’s attorney.
Grace also noted that several OWUI members are registering for trainings she circulated.
Action Item: Geoff and Aurora will work with Grace and EWUA on completing the water loss report for submission to the state.
9. New Business The board discussed producing a postcard mailing for the annual meeting to include:
OWUI website information
Water Use Efficiency report
Consumer Confidence Report
QR code linking to OWUI’s published annual letter
Geoff will coordinate this work over email with the board.
10. Next Meeting Scheduled for Wednesday, June 11, 2025 at 6:00 PM.
11. Adjournment
The meeting was adjourned at 7:14 PM.
Olga Water Users, Incorporated
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